NFFRE Policies and Forms

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The information and forms below are used for research conducted through NFFRE.

Looking for VA Research Service policies and forms? Click here.

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Links below go to PDF or Word documents unless otherwise indicated.

​Federal Regulatory Information

• Congressional District: FL-003

• DUNS:  791307031

• Employer Identification Number (EIN):         59 3432918

• Federal Central Contractor (CCR)?  Yes

• Institutional Review Board (IRB)

  • UF IRB Assurance: #00005790

  • Federal-Wide Assurance: FWA00012047

• Animal Welfare – Public Health Service Assurance Number; use exactly as shown: D16-00667 (A4323-01)

• SAM CAGE:  4TSW7

• Unique Entity Identifier (UEI):  WDSNLB5KDR33

​Policies and Procedures​

• Clinical Laboratory Improvement Amendments (CLIA)

• Clinical Lab Reference Ranges

• New Study Submission Flowchart

• NFFRE Procedures

  • Adverse Event Reporting

  • Clinical Trials Monitoring

  • Hospital Admissions for Research Subjects

• NF/SG VHS Pathology and Laboratory Medicine Service Manual

• Payment of Honoraria Decision Tree

NFFRE Rates

Indirect Costs (IDC)*

• Agreements/Memoranda of Understanding (MOU): Up to 35%

  • NFFRE Joint Interpersonnel Agreements (JPA):  0-10%

  • VA Interpersonnel Agreements (IPA):  0%

• Donations and gifts:  10v

• Federal grants, including subawards†

  • Standard rate:  25%

  • Depending on grantor agency requirements:  10-35%

• Industry projects – pharmaceutical or device: 35%

• Investigator residual funds – nonfederal funding only: 0%

• Other – negotiable depending on scope of work

  • Education:  10-35%

  • Foundation, society, or other non-profit:  10-35%

Fringe Benefit Rates for Staff

• Eligible for benefits (0.75–1.0 FTE) at 30-40 hr/wk:  40%

• Not eligible for benefits (>0.75 FTE) < 30 hr/wk:  18%

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​Notes

   * For NIH definition of indirect cost (IDC), also known as Facilities and Administrative (F&A) costs, click here.

   † Federally Negotiated Rate:  NFFRE does not have a federally negotiated rate. In the absence of a federally approved negotiated indirect cost rate agreement (NICRA), NFFRE has adopted a rate that has been previously negotiated and accepted by a research university, which is consistent with 2 CFR §200.332.  If you need additional information, contact Teresa.Smith11 @va.gov or call 352-548-6448.

Forms

• Delegation of Authority

• Grant Support

  • Grant Support Checklist

  • Grant Feasibility Questionaire

  • Grant Budget Template/Guide (Excel)

• Education or Research Events

  • Event Budget

  • Event Request

  • Event Refreshments Request

• NFFRE-VA Joint Appointment Form

• Project Closeout Form

• Purchasing​

  • Packing Slip Replacement

  • Payment Request/Expense Reimbursement

  • Purchase Order 

• Research Staff -- Request to Hire

• Travel

  • Travel Authorization Request

  • Travel Reimbursement

Institutional Review Board (IRB)

• UF IRB-01 (website)

  • Board Member Roster

  • Federal-Wide Assurance Policy

  • myIRB Registration Instructions

  • Schedule of Meetings and Deadlines

  • VA Informed Consent Forms  (ICFs) -Note: VA versions are found in the first section [ICFs with HIPAA] and in the Currently Approved section.

• VA Central IRB (website)

• VA HIPAA Authorization